Latest Safety & HR News

26 April 2018

Why Do I Need a Safety System?


One of the requirements of the Health and Safety at Work Act (HSWA) is for Officers to have "...appropriate processes for receiving and considering information regarding incidents, hazards and risks and for responding in a timely way to that information." (s.44.(4) (d)). The information required to be considered will relate to every aspect of the business including all records, how the business operates, and its practices and processes.

Why do I need a Safety System?

One of the requirements of the Health and Safety at Work Act (HSWA) is for Officers to have "...appropriate processes for receiving and considering information regarding incidents, hazards and risks and for responding in a timely way to that information." (s.44.(4) (d)). The information required to be considered will relate to every aspect of the business including all records, how the business operates, and its practices and processes.

The ability to gain the required information, to manage this and to ensure that the right information is presented in a meaningful way requires that the company have in place a safety management system in some shape and form. All safety management systems have the same base requirements of the PDCA cycle (Plan Do, Check, Act). What is different is the scale and the precise makeup of a system adopted by an organisation. Some organisations will have rehabilitation policies, others a return to work. All will need to have a clear risk management requirement and assurance programmes. The size, complexity and operations of the company will dictate what its system will require.

What is not required is a separate system for your different business functions. So the induction and training record needed for your HR processes will serve your safety needs. And given the change in perspective afforded safety risk management by the new ISO 45001, then your enterprise risk management and safety risk approachs can also be the same.

In New Zealand three standards are being used; AS/NZ 4801:2001, OSHAS 18001:2007 and ISO 45001:2018. The former two have been replaced by the new ISO 45001:2018, with advice from leading Safety organisations, including WorkSafe NZ, to move to this new standard. While the AS/NZ standard provides a good base for a safety system, its hazard management approach is inconsistent with the HSWA, which requires a risk management approach.

Relying on past practices you had under the old HSE leaves you legally exposed and worse, wastes precious resources. Implementing a safety system based on the ISO 45001 standard provides the opportunity to rationalise resource use, avoid cost and to reduce costs through lost work.

If you think you need a system implemented then visit my website and give me a call.




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David Buchanan
Buchanan Painting and Waterblasting
Jim Pope from Hauraki Health and Safety has done what he said he would do. I can now focus on building my business knowing that Jim has my back. He manages my safety for me, is dealing with my pre-qualification (which I found confusing) and he has given me an app to use which means no paper, no worries and no having to work after hours on safety stuff. It really is nice knowing that I don’t have to do this because Jim is.”
Tracey Petterson
PTP Services Ltd
I engaged Jim to provide me with my HR when I purchased my business. Sometimes I could just hug him! He keeps things simple for me and gives me confidence that I am doing the right things. I understand the importance to receive HR advice that is professional and current with the latest NZ employment rules, so it is nice having him in my back pocket when I need his help. He is so easy to deal with, nothing is ever a problem and his advice is honest, even if I don’t want to hear it. I am getting from him exactly what I need. He is definitely worth the investment.

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